BOARD OF DIRECTORS:
President Daniel Wetzel
Vice President Gordon Loos
Secretary Sandy Tremblay
Treasurer Allan Schwenk
Registrar Sharon Wetzel
Board Member at Large Keith Rauenzahn
Board Member at Large Bryan Rothermel
Our mission is to provide a positive, developmental and
competitive soccer program for all players within the Brandywine Heights Area
School District.
Our charter is to administer programs of education and
instruction emphasizing the development of fundamental and advanced soccer
skills and knowledge of the soccer laws while promoting an appreciation for
the game in accordance with the high standards of good sporting conduct and
fair play.
We strive to continuously improve the caliber of our training, coaching, equipment, and playing fields by fostering community pride and strong relationships with the Brandywine Heights Area School District, local government, other Brandywine Heights youth sports organizations, neighboring youth soccer organizations, other community organizations, and businesses.
1.2.
Definition of Voting Members
1.4.
Membership and Discipline of Members
ARTICLE
2:
MEETINGS OF MEMBERS
4.1.
General Duties of the Officers of the Club
5.3.
Responsibilities of Committee Chairs
ARTICLE
6:
PERMANENT COMMITTEES
6.2.
Equipment and Uniform Committee
6.3.
Fields and Grounds Committee
6.5.
Reading/Berks Representative Committee
ARTICLE
7:
CONTRACTS, CHECKS, DEPOSITS AND FUNDS
7.5.
Bills Against the Organization
7.6.
Reconciling Bank Statements
ARTICLE
8:
RESPONSIBILITIES OF OTHER MEMBERS
8.1.
Coaches’ Responsibilities
8.2.
Players’ Responsibilities
8.3.
Parents’ Responsibilities
ARTICLE
9:
PLAYER AND COACH SELECTION
9.3.
Recreation Division Team Drafts
10.2.
By-laws, Rules and Regulations
10.4.
Amendment to the By-Laws
10.7.
Registration Fees and Fund Raising Obligation
10.8.
TSC Waiver of Fees and Fund Raising Obligation
10.11.
Age Group Determination
There shall be four categories of members, namely, the following: Board of Directors, coaches, youth members, and supporting members.
A.
Board of Directors. The
Board of Directors shall consist of the officers of the club, namely president,
vice president, secretary, and treasurer of this organization.
Not more than one member of any family shall serve as an officer of the
club at one time. Additionally,
there shall be three at-large members elected to the Board of Directors from the
general membership. One of these
three, at-large members of the Board shall be the registrar.
B.
Coaches. Coaches
shall consist of all coaches and assistant coaches of this organization.
C.
Youth Members. Youth
members shall consist of all registered players pursuant to the rules and
regulations of this organization.
D.
Supporting Members. Supporting
members shall consist of the following:
1. All parents and/or legal
guardians of youth members.
2. Any other person, 18 years or
older, who is interested in supporting the organization and who is approved for
membership by the Board of Directors.
Voting members shall consist of the Board of Directors, the head coach and one assistant per team, and any supporting member that has attended six of the last twelve scheduled meetings.
Members must be present to vote. All voting members are entitled to one vote on each matter submitted to the club unless such matters are defined herein to be decided by the Board of Directors or a particular committee or board.
Unless otherwise defined herein, matters submitted to the club for vote will be decided by a simple majority of votes.
Unless otherwise defined herein, a quorum—defined as at least four (4) members of the Board of Directors—must be present at a scheduled, regular or extraordinary meeting to vote on matters.
For suspension, reinstatement, and discipline of members, any member of the Board of Directors may call for an extraordinary meeting of the Board. A reasonable effort shall be made to convene the entire board within a reasonable time frame. If that is not practical, discussion and voting by e-mail is an acceptable alternative. That is, the Board of Directors may convene as a board of conduct to rule on matters pertaining to the conduct of any officer, coach, player, or other member or on matters pertaining to disputed decisions or actions of the officers. The ruling of the board of conduct on such matters is final.
The affirmative vote of a majority of the board of conduct may suspend or expel a member for cause after an appropriate hearing.
On written request signed by a former member and filed with the secretary, the board of conduct, by the affirmative vote of a majority of the board of conduct, may reinstate a former member to membership on such terms as the board of conduct deem appropriate.
Other disciplinary actions may be taken against any member by the affirmative vote of a majority of the board of conduct. A record of all disciplinary actions shall be maintained by the secretary.
An annual meeting of the members shall be held in Topton in the month of November each year for the purpose of electing officers and board members. Candidates will be nominated at or before the November meeting. Newly elected officers and members of the Board will take office January 1.
Regular meetings will be held on the third Tuesday of the month, except when otherwise notified by the secretary.
The Board of Directors will designate the place for meeting.
A calendar of all Regular Meetings will be published in January of each year.
Any member of the Board of Directors can call an extraordinary meeting. Extraordinary meetings can be for the Board only or open to the entire membership.
The Board of Directors shall manage the affairs of the organization.
Each officer and member of the Board shall hold office for one year after election, from January 1 to December 31.
Officers and members of the Board are elected for one-year terms and can succeed themselves.
Not withstanding the removal provisions in section 1.4, any officer or member of the Board may be removed by an affirmative vote of two-thirds (2/3) of the voting members present at an extraordinary meeting called by any member of the Board. A reasonable effort shall be made to have the entire Board present at this extraordinary meeting. If that is not practical, discussion and voting via e-mail by absent members is an alternative.
Any officer or member of the Board so removed shall have a lifetime ban from holding office. A record of officers and members of the Board who have been removed shall be maintained by the secretary.
Any vacancy occurring in the Board of Directors shall be filled by a vote of a majority of the club members present at the next regularly scheduled meeting. An officer elected to fill a vacancy shall be elected for the un-expired term of his/her predecessor in office.
Each of the four (4) officers shall have the authority and the responsibility for the following:
· Call any special meetings.
· Promote and represent the Topton Soccer Club in the community.
· Authorize the disbursement of all funds except as provided for herein, requiring a written invoice, bill or statement before making any disbursement.
· Authorize purchases by and for Topton Soccer Club.
· Collectively authorize the person(s) who will serve as the club’s representative to RBJSL.
· Collectively authorize the person who will serve as the club’s representative at the RBJSL relegation meeting.
· Collectively authorize the person(s) who will serve as the club’s representative to the Longswamp Township.
· Collectively authorize the person who will serve as the under-eight (U8) coordinator.
· Collectively authorize the person who will serve as the under-six (U6) coordinator.
The president shall be the principal executive officer of the organization responsible for the following:
· Direct the on-going activities of the organization.
· Preside at all meetings, as available.
· Sole authority to affix his/her signature to legal documents on behalf of the organization. (Note: see section 7.1 regarding transfer or assignment of this authority.)
· Serve as the chairman of the board of conduct.