TOPIC

DISCUSSION

FOLLOW-UP

Secretary’s Report

·          Agenda:  Approved 1^st: Bruce B. 2^nd Blane M.

·          Secretary’s Report: Approved 1^st Bruce, 2^nd Blane

Note to all members: minutes will be posted on line at www.toptonsoccerclub.org. 

Treasurer’s Report

·          Treasurer’s report:  Refer to Attachment A.

·          Current total as of October 31, 2008:   $37,438.48

·          Allan would like the books audited prior to the transition to the new Treasurer. Steve U., Heather M and Mike F. volunteered to audit the books.

·          Club reviewed the proposed budget for 2009, questions regarding budget should be emailed to Allan, as well as Steve.

·          Will need to discuss fundraising or increase in registration fees to prevent shortfall in 2009 budget. 

·          Motion to accept Treasurer’s report. 1^st Bruce, 2^nd Dan W.

·          Club will need the list of 14 players who did not pay their fall fees; they will not be permitted to play in the Spring.  And must pay their back fees prior to being allowed to play next fall.

·          TSC board will meet next month to discuss further.

Any requests for checks should be emailed to Allan at hemebe3@dejazzd.com

Ways & Means

·          Will require a new ways & means chair for 2009.  New chair will need to decide what Fall fundraiser; Corbi’s or other.  Will need to decide on fundraiser by Jan. 2009.

·          Sign-ups for committees posted at Spring sign-ups.

Grounds

·           Goal storage at Longswamp no longer available.  Guy suggests storing goals on Rockland property. 

·          Ken W. volunteered to store until Spring, if Rockland is not an option.

·          Steve able to haul to storage.  Sandbags and paint will be stored in the Topton shed.  Boxes will also need to be stored with Ken W.

·          Blane to address with A.D.

Equipment

·          As of November, Rob K has the tryout equipment.

·          Marcus had purchased material for creating corner flags. Marco is willing to create more flags from this spare material, although he will no longer serve as equipment chair.  Rob also has a few extra flags.

·          Return all jerseys to Mike.  Will disperse again in the Spring.

·          Will need new equipment chair.

Contact dsantos@dejazzd.com for any equipment needs/questions.

Old Business

Fall Season Update

·          Teams that have made the playoffs: Jason U11 boys, Bruce U10 girls, Larry H. U17 girls.

·          Thanks to all coaches for reporting scores.  Thanks to Lynn Wall for follow-ups.  Good luck in the playoffs.

Spring Registration

·          Reg. will not go through EPYSA; every player not returning will need to sign a release.

·          Registration Dec. 2^nd, 5^th 6-8, 6th 9-11 at DT Library.

Indoor

·          Kick Arounds- will follow the schedule distributed to TSC membership for the first 3 weeks; adjust as needed according to attendance.

·          Will investigate Indoor tournament for next year.

·          Review of monies allowed per team:  Each team is allotted 400.00 per team.  A team constituted as “new” would mean a change of 50% of players, as well as a new coach.

o         Motion by Blane, 2^nd by Marco.  TSC voted: All in favor

·          Blane & Guy will be in attendance to supervise, but coaches’ attendance would be appreciated.

Trophies

·          Many positive comments received for trophies

·          Thanks to Rob for acquiring trophies

New Business

RBJSL

·          Coaches’ clinic proposed.  Free for coaches of U6 & up.  This will occur sometime in March.  The league may host another clinic in the fall as well. 

·          Myerstown club is hosting a spring 4 v 4 tournament U8-U11.

·          Teams entered in State cups must attend.  More information to come in December meeting.

·          EPYSA workshop to be held.  Refer to EPYSA website for info.

·          Playoffs: 3 refs for all age groups.  Ref fees for the finals are free.

·          Teams may not register U10 up to U11 level for spring.

·          RBJSL may make a “no guns at games” rule.

·          Refer to RBJSL website for more information.

·          TSC recommends our U6 & U8 attend at least one clinic.

·          TSC rep to pursue why this is not allowed, if U8s may move up to U9.

Longswamp

·          Longswamp seeking donations for digital sign in front of Township building.  Baseball & Softball have donated $250.00 each.  Committee will investigate this sign and its usage.    Volunteers: Bruce, Steve & Guy.

Motion: TSC will allow committee members to act on behalf of the club.

1^st: Dan, 2^nd: Larry, TSC voted: All in favor.

·          TSC will not host Opening Day at Longswamp.  Bruce is discussing use of MS fields with A.D.  However TSC will reserve Aug. 15^th in case A.D. does not agree to school field usage.

Hunsicker’s Grove

·          Await email from attorney re. land acquisition.

·          Longswamp Twp is also attempting to acquire land adjacent to Huntsickers- owned by Jaindl.

·          Await responses from county-response held up by elections.

·          Review need for committee for land development.

·          TSC needs to gain non-profit status, proposal to join with Oley football in this venture, creating a regional organization, which increases our potential to obtain grants.

·          Rob will continue to investigate all potential avenues for placing TSC fields at Hunsicker’s grove.

·          TSC board will discuss committee needs as well as non-profit status. 

Officer Nominations & Elections

·          Ballots created by Steve U. for elections.  There are 23 voting members present.

·          Nominations:

President: Steve Unis nominated.  No other nominations.

Vice President: Mike Freeby has withdrawn his nomination.  Blane Musser nominated.  No other nominations.

Treasurer: Lori Yocco nominated.  No other nominations.

Secretary: Heather Miller nominated. No other nominations.

Registrar: Ken Weidner nominated by Guy M., Ken accepted.

Board Member at Large: Rob Kohler has withdrawn his nomination.

Blane officially withdraws his nomination as he runs unopposed for VP.

Guy Miller and Bruce Bortz nominated.  No other nominations.

Nominations closed. 1^st Bruce, 2^nd Mike.

Elections held for Registrar.  Ken W. elected. Stephanie Kohler resigns effective 11/18/08.

Other board members will serve their term until 1/1/09.  New board members will fill their post at that time.  Congratulations & Good luck to the new board members.

Many thanks to retiring board members.

Wrap-Up

·          Coaches who will be in playoffs may receive checks for additional ref fees, as well as monies received for party for team (in place of trophies)…$6.00 per player.