Topton Soccer Club

January 20, 2009

www.toptonsoccerclub.org

Board Members Present: Steve U., Blane Musser, Heather Miller, Lori Yocco, Ken Weidner, Guy Miller, Bruce Bortz

Members Present: Brian Keeney, Tim Sexton, Dave Bieber, Jason Miller, Stephanie Kohler, Rob Kohler, Elmer Moyer, Larry Heagy, Dan Wetzel, Mike Freeby, Allan Schwenk

Meeting Opened: 7:02 PM by Steve Unis

Topic: Secretary’s Report

• Agenda – No additions or deletions
• Secretary’s Report – Approved, 1^st Dave B., 2^nd Jason M.
• Note to all members; minutes will be posted on-line at www.toptonsoccerclub.org

Topic: Treasurer’s Report

• Treasurer’s Report – Refer to Attachment A
• Current Total as of November 30^th - $ 34,657.05
• Current Total as of December 31^st - $ 38,239.39
• Motion to accept Treasurer’s Report (Nov. & Dec.) – 1^st Dan W., 2^nd Dave B.
• As 2009 Budget stands now, there is no money allotted for tournaments & indoor
• 2009 Fall registration costs - $35.00 per player plus fundraiser to be determined
• Motion to accept Budget for 2009 – 1^st Bruce B., 2^nd Mike F. No opposed, budget passed
• Year-end reports given to Steve U. by Allan S.; will be filed in with meeting minute notes
• Steve U. thanked Allan S. for his services as treasurer

Topic: Registrar’s Report

• All the coaches should have received their rosters by now
• Ken W. will be handing out blank players cards for new players; must be returned to him by 02/19/09
• There is a mandatory coach’s meeting 02/26 @ Fleetwood HS @ 7:00 PM
• Spring season starts 03/14; season ends 04/26; no games 04/11 and 04/12

Topic: Ways & Means

• The position is still open; we will continue to look for volunteer’s to fill the position
• The board will move forward with fundraising ideas until the position can be filled
• A candy sale is proposed in place of Joe Corbi’s Pizza
• A 2^nd fundraiser was proposed to hold closer to the start of the season for tournaments & indoor

Topic: Grounds & Equipment

• New Grounds / Equipment chair’s are Guy M. and Bruce B.
• An inventory was taken of the equipment shed; still waiting for some coach’s to return equipment
• Rob K. questioned why grounds & equipment are together as one position now; Guy M. & Bruce B. explained that they’re combining everything (grounds & equipment materials) into one shed in order to simplify things
• Guy M. proposed moving U6 & U8 fields to Rockland and the U11 field to the High School
• Rob K. questioned if we are looking to get out of Longswamp all together; Guy M. explained that we’re trying to give the baseball fields “a rest”; Bruce B. said fields will be reviewed on a year-by-year basis
• Guy M. mentioned that the Topton Borough with the offer of free land from Deka (next to the High School) approached he and Blane to see if the club could use it; Blane handed out paperwork with proposed field layout’s for review; waiting to hear back from the Topton Borough manager; update to follow
• Blane handed out with proposed field ideas for Hunsicker’s Grove; Rob questioned the printout; he didn’t feel the picture was correct

Topic: Old Business

• Spring Update – Ken W. submitted to RBJSL to use the same fields as we did in the Fall; if fields change, we need to contact Ed Fink
• Relegation went well; all teams placed into the divisions that we requested
• Indoor Update – Open gyms are a big hit; averaging 40 to 60 kids
• An e-mail link, toptonsoccerclub@live.com, has been added to the club’s website to sign up to volunteer, to offer suggestions, to address issues, or to express complaints

Topic: New Business

· RBJSL Meeting – Blane reviewed RBJSL meeting summaries – refer to Attachment B

o Teams have been created, coach’s can log onto RBJSL website to view their divisions

o There is a change that teams may have to play on both Saturday and Sunday

o RBJSL suggests that we support other club’s tournaments

o It was discussed @ relegation meeting that if your team wins it’s division, chances are you will be moved up to the next division

o Coach’s can request to play @ certain times and/or certain locations, but there’s no guarantee the request will be honored

• There is a free Tournament on January 31^st @ 422 Sports Complex in Pottstown. Jason M. and Dave B. will bring back information on their leagues to compare prices to Body Zone
• Brief discussion as to how to handle secondary players; RBJSL states that each club needs to “police” the situation themselves
• Requests for practice times and fields for Spring should be submitted to Blane M. as soon as possible so that paperwork can be submitted to the school
• Longswamp Meeting – Guy M. and Bruce B. report no meeting in January
• A letter was received from Longswamp requesting that we remove our equipment from their shed as soon as possible
• Outstanding Balances - There is an estimated $ 600.00 owed to the club in past due accounts
• It was proposed to write off the whole amount due to the time, effort, and costs involved in trying to re-coop it
• Fall registration will be done on-line again
• Several dates will be set-up to come and pay in person
• Financial obligations (registration fee & fundraiser) must be met by the deadline or you will not be added to a team
• Registration dates to be determined
• Non-Profit Status – Bruce reported that the lawyer found papers that we are already registered with the state as a non-profit organization; he will investigate further
• Club website – Blane has done an awesome job updating it!
• Pictures from the indoor sessions have been added to the website; the lawyer stated that our photo release form looks good and we can begin to use it
• If you log on and see old data, let Blane know right away
• There was a discussion about some of the by-law’s being changed; we will discuss again at February’s meeting
• Miscellaneous Purchases were discussed
• Storage bins for each team (bins will include all supplies, except balls, that a team will need)
• Bulk number of shirts from Geist at a discounted price
• Membership determined that we did not need to take a vote because both items fell under the club’s equipment budget

Topic: Open Floor

· Steve U. asked Ken W. to send out a mass e-mail telling everyone that new committee’s are forming now; log onto the club’s website to sign up now

• Guy M. proposed voting on the swinger sign to be placed at the borough’s parking lot – Approved for purchase 1^st Allan S., 2^nd Dan W.

Meeting Adjourned: 9:05 PM, 1^st Allan S., 2^nd Larry H.

Next Meeting: February 17, 2009 @ 7:00 PM @ the Topton Legion, IN THE BASEMENT

Agenda to Include: Fall Registration, Fundraiser’s, Committee’s, Outstanding Balance’s, By-Law’s